Any wedding or event is a reflection of a company or individual image, from the invitations to the actual event.
Whether you are planning a conference, sales meeting, fundraiser, festival, retirement party, anniversary
dinner, or wedding, remember the success of any wedding or event is well planned and being prepared for
the unexpected. Whether the event is for 50 people or 1000 people with a budget of a few hundred dollars or
thousands of dollars your event should be unforgettable. Hiring a Planner will help you achieve that
unforgettable event, and allow you to feel like a guest at your own event.
Planners will provide clients with the proper guidelines and support and make sure there are no unexpected
surprises and expenses. Event Planners handle every aspect from budget, organization and timing, locations,
transportation, guest arrival, vendor resources and contracts, venue requirements, caterers, and on-site
management. Planners will help their clients produce an unforgettable event that will meet and exceeds the
clients and guests expectations, by going above and beyond the details of the event it self.
Whether you are planning a conference, sales meeting, fundraiser, festival, retirement party, anniversary
dinner, or wedding, remember the success of any wedding or event is well planned and being prepared for
the unexpected. Whether the event is for 50 people or 1000 people with a budget of a few hundred dollars or
thousands of dollars your event should be unforgettable. Hiring a Planner will help you achieve that
unforgettable event, and allow you to feel like a guest at your own event.
Planners will provide clients with the proper guidelines and support and make sure there are no unexpected
surprises and expenses. Event Planners handle every aspect from budget, organization and timing, locations,
transportation, guest arrival, vendor resources and contracts, venue requirements, caterers, and on-site
management. Planners will help their clients produce an unforgettable event that will meet and exceeds the
clients and guests expectations, by going above and beyond the details of the event it self.
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Flawless Affairs
1. Budget
When planning an event budget you need to think not in, “Dollars and Cents”, but “Dollars and Sense”. There are two criteria Planners will help determine for
your budget. The first thing is determine, “How much money you can spend?” Planners will help you estimate your costs before you start. The Planner will
make sure all vendors are included in your main cost, assisting in getting written estimates from vendors and keep track of details including everything
regarding costs.
2. Organization and Timing
Organization and timing is a key element in planning a successful event. Example: If you don’t reserve the venue on time you run the risk of having to
postpone or cancel. One of Planners best specialties is organization and timing, paying close attention to cut-off dates, cancellations dates, and final dates
are critical. Timing is a major factor is having a successful event. Time of year, time of day, day of the week, and holidays will have a big impact on
attendance and participation. Save time and money and let a Planner take care you’re organization and timing details and let them keep you focused and on
track.
When planning an event budget you need to think not in, “Dollars and Cents”, but “Dollars and Sense”. There are two criteria Planners will help determine for
your budget. The first thing is determine, “How much money you can spend?” Planners will help you estimate your costs before you start. The Planner will
make sure all vendors are included in your main cost, assisting in getting written estimates from vendors and keep track of details including everything
regarding costs.
2. Organization and Timing
Organization and timing is a key element in planning a successful event. Example: If you don’t reserve the venue on time you run the risk of having to
postpone or cancel. One of Planners best specialties is organization and timing, paying close attention to cut-off dates, cancellations dates, and final dates
are critical. Timing is a major factor is having a successful event. Time of year, time of day, day of the week, and holidays will have a big impact on
attendance and participation. Save time and money and let a Planner take care you’re organization and timing details and let them keep you focused and on
track.
10 Reasons to Choose an Event Planner:
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3. Location
Location is everything. The location of your event will make or break your event. Planners take important considerations for your location, venue capacity,
guest accommodations, parking, handicap accessibility, washrooms, security, insurance, noise restrictions, clean up, rentals, and cooking facilities.
Planners will look for a way to make your event accessible and comfortable for all your guests.
4. Transportation
Transportation is not just how you and your guest will arrive to the event. Planners take into consideration what type of transportation and parking. Will your
guest need to be picked up at the airport? Is there proper insurance? Planners will assist in finding different options for transportation limousines, classic
cars, horse drawn carriages, sleighs, gondolas, helicopters, canoes, hot air balloons, buses, jeeps, and even bicycles. A planner will be very beneficial in
making sure your guest’s transportation is safe, convenient and hassle free.
5. Guest Arrival
There will be no event without guests. It is crucial your guests are comfortable and have a great first impression. Weather and seasons are big issue for
Event Planners, although we cannot predict the weather, we need to be prepared. Planners take into account event accessibility. If your event is for the
handicapped and it is difficult to get in, their first impression may be negative. Fan Fare is more than rolling out the red carpet; it is everything that plays a role
in guest arrival atmosphere. Planners cover all the bases to ensure the propel arrival of your guests. Once your guest have arrived a Planner will make sure
they are greeted, properly welcomed and have a smooth check in; receive the proper programs, seating information or information kits.
6. Vendor Resources and Contracts
There are many vendors to be considered when planning an event, Caterers, florist, transportation, venue, speakers, photographer’s, entertainment and
more. Planners have resources and list of whom they do and do not recommend. Interviewing vendors can be long and tiring, asking the right questions is
very important. Planners know the proper questions to ask vendors, making sure you know exactly what you are getting making sure there are no hidden
costs for set-up, teardown, and delivery charges.
7. Venue Requirements
Before you look for the right venue, you must consider all your room requirements. For example will the room be large enough? How much space is required
for each person? A Planner will take a lot of stress off you, by taking care of the venue requirements. A room and venue may look perfect, but may be
inadequate once you take into account all your needs. Planners will make sure you get everything for your money and find hidden costs room may have.
8. Guest Management and Invitations
It is very important to know your targeted audience and why they are being invited. A Planner will assist you in considering all the requirements from the
number and type of guest to invite, proper venue room, guest accommodations, VIPs, check in/out. A Planner will make sure your invitations are properly sent
out and have the right information.
9. Catering
Catering is an important part of any event. Whether your event is a stand-up reception, cocktail party or a formal sit-down you should not be limited to your
menu. Food and beverages are popular for putting you over budget. Planners will help you come up with imaginative, creative menus that stay within your
budget, and within all the special needs of every guest. If the event is more than one day a Planner will assist in menu planning for the entire event. Planners
will assist you in making sure everyone is aware and knows exactly what to expect, when and how it is expected so you will have a successful event that
meets everyone’s expectations with out surprises.
10. “Day of” On-Site Management
You have spent days, weeks, and months planning. You have worked with your planner for hours. The last thing you need is to not have your planner at your
event. Planners will ensure your event is a success, handling the unexpected with ease and grace. If there is a problem, no one should be affected. Planners
will review all vendors making sure everyone arrives on time and at the right location. Let the planner worry about timeline and schedule. You should feel like
a guest at your own event.
Call us at 406-241-2815 for your FREE consultation today!
