Any wedding or event is a reflection of a company or individual image, from the invitations to
the actual event. Whether you are planning a conference, sales meeting, fundraiser, festival,
retirement party, anniversary dinner, or wedding, remember the success of any wedding or
event is well planned and being prepared for the unexpected. Whether the event is for 50
people or 1000 people with a budget of a few hundred dollars or thousands of dollars your
event should be unforgettable. Hiring a Planner will help you achieve that unforgettable
event, and allow you to feel like a guest at your own event.
Planners will provide clients with the proper guidelines and support and make sure there
are no unexpected surprises and expenses. Event Planners handle every aspect from
budget, organization and timing, locations, transportation, guest arrival, vendor resources
and contracts, venue requirements, caterers, and on-site management. Planners will help
their clients produce an unforgettable event that will meet and exceeds the clients and
guests expectations, by going above and beyond the details of the event it self.
the actual event. Whether you are planning a conference, sales meeting, fundraiser, festival,
retirement party, anniversary dinner, or wedding, remember the success of any wedding or
event is well planned and being prepared for the unexpected. Whether the event is for 50
people or 1000 people with a budget of a few hundred dollars or thousands of dollars your
event should be unforgettable. Hiring a Planner will help you achieve that unforgettable
event, and allow you to feel like a guest at your own event.
Planners will provide clients with the proper guidelines and support and make sure there
are no unexpected surprises and expenses. Event Planners handle every aspect from
budget, organization and timing, locations, transportation, guest arrival, vendor resources
and contracts, venue requirements, caterers, and on-site management. Planners will help
their clients produce an unforgettable event that will meet and exceeds the clients and
guests expectations, by going above and beyond the details of the event it self.
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When Perfect Events Come Together!
Flawless Affairs
1. Budget
When planning an event budget you need to think not in, “Dollars and Cents”, but “Dollars and Sense”. There are two criteria Planners
will help determine for your budget. The first thing is determine, “How much money you can spend?” Planners will help you estimate your
costs before you start. The Planner will make sure all vendors are included in your main cost, assisting in getting written estimates from
vendors and keep track of details including everything regarding costs.
2. Organization and Timing
Organization and timing is a key element in planning a successful event. Example: If you don’t reserve the venue on time you run the risk
of having to postpone or cancel. One of Planners best specialties is organization and timing, paying close attention to cut-off dates,
cancellations dates, and final dates are critical. Timing is a major factor is having a successful event. Time of year, time of day, day of the
week, and holidays will have a big impact on attendance and participation. Save time and money and let a Planner take care you’re
organization and timing details and let them keep you focused and on track.
3. Location
Location is everything. The location of your event will make or break your event. Planners take important considerations for your location,
venue capacity, guest accommodations, parking, handicap accessibility, washrooms, security, insurance, noise restrictions, clean up,
rentals, and cooking facilities. Planners will look for a way to make your event accessible and comfortable for all your guests.
4. Transportation
Transportation is not just how you and your guest will arrive to the event. Planners take into consideration what type of transportation and
parking. Will your guest need to be picked up at the airport? Is there proper insurance? Planners will assist in finding different options for
transportation limousines, classic cars, horse drawn carriages, sleighs, gondolas, helicopters, canoes, hot air balloons, buses, jeeps,
and even bicycles. A planner will be very beneficial in making sure your guest’s transportation is safe, convenient and hassle free.
5. Guest Arrival
There will be no event without guests. It is crucial your guests are comfortable and have a great first impression. Weather and seasons
are big issue for Event Planners, although we cannot predict the weather, we need to be prepared. Planners take into account event
accessibility. If your event is for the handicapped and it is difficult to get in, their first impression may be negative. Fan Fare is more than
rolling out the red carpet; it is everything that plays a role in guest arrival atmosphere. Planners cover all the bases to ensure the propel
arrival of your guests. Once your guest have arrived a Planner will make sure they are greeted, properly welcomed and have a smooth
check in; receive the proper programs, seating information or information kits.
6. Vendor Resources and Contracts
There are many vendors to be considered when planning an event, Caterers, florist, transportation, venue, speakers, photographer’s,
entertainment and more. Planners have resources and list of whom they do and do not recommend. Interviewing vendors can be long
and tiring, asking the right questions is very important. Planners know the proper questions to ask vendors, making sure you know
exactly what you are getting making sure there are no hidden costs for set-up, teardown, and delivery charges.
7. Venue Requirements
Before you look for the right venue, you must consider all your room requirements. For example will the room be large enough? How
much space is required for each person? A Planner will take a lot of stress off you, by taking care of the venue requirements. A room and
venue may look perfect, but may be inadequate once you take into account all your needs. Planners will make sure you get everything for
your money and find hidden costs room may have.
8. Guest Management and Invitations
It is very important to know your targeted audience and why they are being invited. A Planner will assist you in considering all the
requirements from the number and type of guest to invite, proper venue room, guest accommodations, VIPs, check in/out. A Planner will
make sure your invitations are properly sent out and have the right information.
9. Catering
Catering is an important part of any event. Whether your event is a stand-up reception, cocktail party or a formal sit-down you should not
be limited to your menu. Food and beverages are popular for putting you over budget. Planners will help you come up with imaginative,
creative menus that stay within your budget, and within all the special needs of every guest. If the event is more than one day a Planner
will assist in menu planning for the entire event. Planners will assist you in making sure everyone is aware and knows exactly what to
expect, when and how it is expected so you will have a successful event that meets everyone’s expectations with out surprises.
10. “Day of” On-Site Management
You have spent days, weeks, and months planning. You have worked with your planner for hours. The last thing you need is to not have
your planner at your event. Planners will ensure your event is a success, handling the unexpected with ease and grace. If there is a
problem, no one should be affected. Planners will review all vendors making sure everyone arrives on time and at the right location. Let
the planner worry about timeline and schedule. You should feel like a guest at your own event.
Call us at 406-241-2815 for your FREE consultation today!
When planning an event budget you need to think not in, “Dollars and Cents”, but “Dollars and Sense”. There are two criteria Planners
will help determine for your budget. The first thing is determine, “How much money you can spend?” Planners will help you estimate your
costs before you start. The Planner will make sure all vendors are included in your main cost, assisting in getting written estimates from
vendors and keep track of details including everything regarding costs.
2. Organization and Timing
Organization and timing is a key element in planning a successful event. Example: If you don’t reserve the venue on time you run the risk
of having to postpone or cancel. One of Planners best specialties is organization and timing, paying close attention to cut-off dates,
cancellations dates, and final dates are critical. Timing is a major factor is having a successful event. Time of year, time of day, day of the
week, and holidays will have a big impact on attendance and participation. Save time and money and let a Planner take care you’re
organization and timing details and let them keep you focused and on track.
3. Location
Location is everything. The location of your event will make or break your event. Planners take important considerations for your location,
venue capacity, guest accommodations, parking, handicap accessibility, washrooms, security, insurance, noise restrictions, clean up,
rentals, and cooking facilities. Planners will look for a way to make your event accessible and comfortable for all your guests.
4. Transportation
Transportation is not just how you and your guest will arrive to the event. Planners take into consideration what type of transportation and
parking. Will your guest need to be picked up at the airport? Is there proper insurance? Planners will assist in finding different options for
transportation limousines, classic cars, horse drawn carriages, sleighs, gondolas, helicopters, canoes, hot air balloons, buses, jeeps,
and even bicycles. A planner will be very beneficial in making sure your guest’s transportation is safe, convenient and hassle free.
5. Guest Arrival
There will be no event without guests. It is crucial your guests are comfortable and have a great first impression. Weather and seasons
are big issue for Event Planners, although we cannot predict the weather, we need to be prepared. Planners take into account event
accessibility. If your event is for the handicapped and it is difficult to get in, their first impression may be negative. Fan Fare is more than
rolling out the red carpet; it is everything that plays a role in guest arrival atmosphere. Planners cover all the bases to ensure the propel
arrival of your guests. Once your guest have arrived a Planner will make sure they are greeted, properly welcomed and have a smooth
check in; receive the proper programs, seating information or information kits.
6. Vendor Resources and Contracts
There are many vendors to be considered when planning an event, Caterers, florist, transportation, venue, speakers, photographer’s,
entertainment and more. Planners have resources and list of whom they do and do not recommend. Interviewing vendors can be long
and tiring, asking the right questions is very important. Planners know the proper questions to ask vendors, making sure you know
exactly what you are getting making sure there are no hidden costs for set-up, teardown, and delivery charges.
7. Venue Requirements
Before you look for the right venue, you must consider all your room requirements. For example will the room be large enough? How
much space is required for each person? A Planner will take a lot of stress off you, by taking care of the venue requirements. A room and
venue may look perfect, but may be inadequate once you take into account all your needs. Planners will make sure you get everything for
your money and find hidden costs room may have.
8. Guest Management and Invitations
It is very important to know your targeted audience and why they are being invited. A Planner will assist you in considering all the
requirements from the number and type of guest to invite, proper venue room, guest accommodations, VIPs, check in/out. A Planner will
make sure your invitations are properly sent out and have the right information.
9. Catering
Catering is an important part of any event. Whether your event is a stand-up reception, cocktail party or a formal sit-down you should not
be limited to your menu. Food and beverages are popular for putting you over budget. Planners will help you come up with imaginative,
creative menus that stay within your budget, and within all the special needs of every guest. If the event is more than one day a Planner
will assist in menu planning for the entire event. Planners will assist you in making sure everyone is aware and knows exactly what to
expect, when and how it is expected so you will have a successful event that meets everyone’s expectations with out surprises.
10. “Day of” On-Site Management
You have spent days, weeks, and months planning. You have worked with your planner for hours. The last thing you need is to not have
your planner at your event. Planners will ensure your event is a success, handling the unexpected with ease and grace. If there is a
problem, no one should be affected. Planners will review all vendors making sure everyone arrives on time and at the right location. Let
the planner worry about timeline and schedule. You should feel like a guest at your own event.
Call us at 406-241-2815 for your FREE consultation today!
10 Reasons to Choose an Event Planner:
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